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Apr 03, 2018

Administration Liaison Officer, Occupational Programmes

  • Department of Higher Education and Training (Umfolozi TVET College)
  • Naboomnek, Arboretum, Richards Bay, South Africa
Full time Admin-Clerical

Job Description

Post 13/11: Administration Liaison Officer, Occupational Programmes
Ref. No: 2017/085 – (Re-Advertisement) (College Appointment)
Salary: R226 611 per annum (Level 7) plus benefits as applicable in the Public Sector

REQUIREMENTS :
Senior Certificate with a relevant, recognised Diploma/Degree. Minimum of 3-5 years’ relevant experience in financial and human resources fields. Extensive knowledge of financial and human resources. Highly developed verbal and written communication. Computer proficiency in MS Office specifically MS Excel and MSWord. Knowledge of the public sector and its financial accounting regulatory and legislative framework as well as payment and receipting procedures.

DUTIES :
KRA: Campus Project Planning and Budgeting: Conduct project-related costing investigations; compile project budgets and capture all project expenditure. Track project expenditure against budget and project milestones. Prepare annual project budgets and forecasts and short term project cash and accounting budgets. Review project plans and ensure plans indicate key objectives, milestones, activities and required resources.

KRA: Campus Project Financial Management: Review projects general ledger for accuracy and correct allocation. Produce monthly project financial reports for management review. Ensure compliance with terms of all projects and financial agreements, related documents and planning. Ensure quality of project payroll, bookkeeping, management and statutory accounting and reporting as well as project audit purposes. Prepare and analyse project related financials. Monitor and control financial performances of projects against projects plan and predetermined financial indicators. Oversee payments to suppliers and collect payment from clients. Liaise with both internal and external auditors. Manage cash of the project and accurate cash flow forecasting. Reconcile the records with vendors and clients on a timely basis. Prepare project bank account analysis on a monthly basis. Provide monthly financial reports as required for management decision-making at month-end.

KRA: Project Management: Assist with project audits. Perform internal compliance audits. Serve as a liaison between management and clients’ finance departments and project managers. Ensure correct project resource ordering, invoicing and inventory data. Identify risks impacting the project margin and actively contributes to risk mitigation. Propose corrective actions including accruals and financial provisions.

KRA: Human Resource Administration Support: Ensure compliance with Human Resource policies, procedures and processes with reference to recruitment and employment of project specific staff. Link salaries with relevant budget and ensure correctly accounted for in the general ledger and budget variance analysis. Monitor and control payroll expenditure of projects against project plan and predetermined financial indicators. Ensure deliverables are met within the timelines, invoices generated and payments timeously received.

KRA: Reporting: Provide detailed, up-to-date and accurate reports to College management, programme partners and project- co-ordinators.

DEPARTMENT OF HIGHER EDUCATION AND TRAINING (uMFOLOZI TVET COLLEGE)

APPLICATIONS :
uMfolozi TVET College, HRM&D Unit, Private Bag X5023, Richards Bay 3900

or

Alternatively, applications can be hand-delivered to the Central Office, Naboomnek, Arboretum, Richards Bay 3900

NOTE :
Applications must be submitted on form Z83 (web site, from schools, colleges and government departments) and must be completed in full and page 2 duly signed.

Clear indication of the post and reference number that is being applied for must be indicated on your Z83 and covering letter. A recent, comprehensive Curriculum Vitae.

Certified copies of all original qualifications (Matric Certificate must also be attached) and academic records, your ID Document and valid driver’s licence (certification must be within the last 3 months).

NonRSA Citizens/Permanent Resident Permit Holders must attach a copy of their Permanent Residence Permits to their application.

Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualifications Authority (SAQA).

A separate application must be submitted for each post that you are applying for. Late (received after closing date and time), incomplete, emailed and faxed applications will not be considered.

The employer is an equal opportunity affirmative, action employer. The employment decision shall be informed by the Employment Equity Plan of the Department.

It is the Department’s intention to promote equity (race, gender and disability) in the Department through the filling of this post(s) with a candidate whose appointment will promote representatively in line with the numerical targets as contained in our Employment Equity Plan.

The Employer reserves the right not to make an appointment. Where applicable, candidates will be subjected to a skills test. Correspondence will be limited to short-listed candidates.

All short-listed candidates will be subjected to a qualifications and citizen verification; criminal record and financial/asset record checks.

Applicants who have not been invited for an interview within 60 days of the closing date should consider their application unsuccessful.

ERRATUM:
Kindly note that the following posts:
Campus Manager, Ref No: 2018/001; Curriculum Specialists: NC (V) Business Studies Ref No: 2018/002, Report 191 Business Studies, Ref No: 2018/003, NC (V) Engineering Studies, Ref No: 2018/004 and Report 191 Engineering Studies, Ref No: 2018/005 advertised in circular 05 dated 02 February 2018 with the closing date of 23 February 2018 have been withdrawn. The mentioned posts will be readvertised by the Department of Higher Education and Training.

Salary

R226 611 per annum

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