Apr 03, 2018

Stores Administrator

  • Department of Higher Education and Training (Umfolozi TVET College)
  • Chief Albert Luthuli
Full time Admin-Clerical

Job Description

Post 13/25: Stores Administrator, Ref.No: 2018/016

Salary : R152 862 per annum (Level 5) plus benefits as applicable in the Public Sector
CENTRE : Chief Albert Luthuli Campus

Grade 12 Certificate or equivalent, with Mathematics; A recognised Welding Trade Test. A minimum of three years Welding and/or stores experience, Experience with welding equipment and machinery- MIG, TIG, ARC, OXY/ACE. Valid driver’s license.

Monitor and control all stock levels as per Campus and Programme requirements. Maintain optimum stock levels with up-to-date documentation and proof of control – manually and electronically. Setup items, tools, equipment, etc. to be clearly visible and safely displayed for issue and stock take. Ensure availability of required consumables, tools, equipment, materials, etc. at all times through a thorough Stores issue and return procedure, and a strict stock control system. Maintain a high level of housekeeping and strict adherence to Health & Safety policies, procedures and rules in both the stores, workshops and practical work areas. Effectively conduct all relevant Health and Safety, First Aid, SHE Representative and tools, equipment and electrical inspections as well as inductions in the relevant area. Manage the safety and security of all materials, tools, equipment and buildings in the relevant area by locking-up, and opening (arming and disarming of security system). Maintain detailed and accurate records of all requisitions, stock and all other stores and workshop activities for effective management and control, and for audit purposes.

Ensure all records are accurately and continuously updated and managed, i.e.: Asset, Equipment, Tools, Materials registers, etc.; Ensure that all records and documentation is methodically filed for ease of access for verification and audit purposes. Complete and timeously submit all relevant administrative records and reports as required as per stipulated time frames. Communicate required information accurately and qualitatively to supervisors and all other stakeholders timeously.

Maintain a link between stakeholders such as lecturers, students, suppliers, etc. Conduct stock takes, and order materials, equipment, tools, PPE’s, boots, consumables, etc. as per identified  optimum stock levels in order to maintain adequate stock levels to ensure adequate availability of all items. Receive deliveries / orders, verify the receipt of items against requisitions and delivery notes/invoices, and sign-off. Complete all necessary SCM documentation and file methodically; Distribute received items to designated shelving space or persons to ensure timeous utilisation of the items. Issue materials, equipment, tools, PPE’s, Boots, consumables, etc. as per requirements on requisitions and updating stock levels both manually and electronically. Issue and return of tools, equipment, materials and consumables from stock for use by lecturers and students for the day-to-day running of the workshops.

Control all incoming and outgoing supplies, storage of materials, and manage all scrap materials and recycling of materials. Prepare materials, tools, equipment and consumables as required for Welding workshop exercises, tasks and projects. Construct and dismantle structures, welding jigs, etc. for classwork, and clearing and recovering materials for re-use. Carry out basic maintenance, inventory and safety checks of workshop, equipment and machinery, hand tools, portable electrical equipment, materials, etc. Under the general supervision of the Welding Lecturer, and in emergency situations (absence of Welding Lecturer) perform a variety of routine duties as needed, and to support and teach sheet metal arc welding, MIG, TIG, ARC, OXY/ACE welding and cutting to students. Maintain workshop, practical teaching areas, and storage areas in a tidy and safe condition, and ensure compliance by all stakeholders in the relevant designated area to Health & Safety rules and regulations.


uMfolozi TVET College, HRM&D Unit, Private Bag X5023, Richards Bay 3900


Alternatively, applications can be hand-delivered to the Central Office, Naboomnek, Arboretum, Richards Bay 3900

Applications must be submitted on form Z83 (web site, from schools, colleges and government departments) and must be completed in full and page 2 duly signed.

Clear indication of the post and reference number that is being applied for must be indicated on your Z83 and covering letter. A recent, comprehensive Curriculum Vitae.

Certified copies of all original qualifications (Matric Certificate must also be attached) and academic records, your ID Document and valid driver’s licence (certification must be within the last 3 months).

NonRSA Citizens/Permanent Resident Permit Holders must attach a copy of their Permanent Residence Permits to their application.

Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualifications Authority (SAQA).

A separate application must be submitted for each post that you are applying for. Late (received after closing date and time), incomplete, emailed and faxed applications will not be considered.

The employer is an equal opportunity affirmative, action employer. The employment decision shall be informed by the Employment Equity Plan of the Department.

It is the Department’s intention to promote equity (race, gender and disability) in the Department through the filling of this post(s) with a candidate whose appointment will promote representatively in line with the numerical targets as contained in our Employment Equity Plan.

The Employer reserves the right not to make an appointment. Where applicable, candidates will be subjected to a skills test. Correspondence will be limited to short-listed candidates.All short-listed candidates will be subjected to a qualifications and citizen verification; criminal record and financial/asset record checks.

Applicants who have not been invited for an interview within 60 days of the closing date should consider their application unsuccessful.

Kindly note that the following posts:
Campus Manager, Ref No: 2018/001; Curriculum Specialists: NC (V) Business Studies Ref No: 2018/002, Report 191 Business Studies, Ref No: 2018/003, NC (V) Engineering Studies, Ref No: 2018/004 and Report 191 Engineering Studies, Ref No: 2018/005 advertised in circular 05 dated 02 February 2018 with the closing date of 23 February 2018 have been withdrawn. The mentioned posts will be readvertised by the Department of Higher Education and Training.


R152 862 per annum

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