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May 11, 2018

Judges Secretary

  • Office of the Chief Justice
  • Middelburg, South Africa
Full time Legal

Job Description

POST 18/26 : JUDGES SECRETARY REF NO: 2018/150/OCJ
SALARY : R226 611 - R266 943 per annum. The successful candidate will be required to sign
a performance agreement.
CENTRE : Middelburg High Court

REQUIREMENTS :
Grade 12 or equivalent qualification; 3 years secretarial experience; the following will serve as an advantage; a secretarial diploma; A four year recognized qualification or a minimum of 20 modules completed towards an LLB, BA or B Com Law Degree; 2 to 3 years legal experience. Knowledge of law and legal terminology, will serve as an added advantage. The ability to do Dictaphone typing.Typing 35 wpm; A valid driver’s license.

Skills and competencies: Proficiency in English and Afrikaans; Computer Literacy (MS Word); good communication skills (verbal and written); Administrative and organizational skills; Problem solving and planning skills; Decision making skills; Time management skills; Good customer service orientated; assertiveness and decisiveness’ Attention to detail and accuracy; Initiative; Ability to remain calm under pressure; Research capabilities.

DUTIES :
Types(or format) draft memorandum decision, opinions or judgement entries written by assigned Judge, administrator or staff attorney and modifies or corrects same as directed(including dicta typing);Arrange and diarize appointments, meetings, official visits, and make travel and accommodation arrangements, etc.;Safeguarding of all case files and the endorsement of case files with order made by Judge; Provide general secretarial/administrative duties to the Judge; Update files, documents and provide copies of documents to the Registrar; Accompany the Judge to Court and circuit Courts as well; After a case has been completed and opinion, decision or judgement entry released, returns case file to administration for returns to clerk’s office; Management of judge’s vehicle, logbook and the driving thereof; Compile data and prepares reports and documents for assigned judges as necessary, including expense reports, continuing legal hours, financial disclosure statements, and case management; Cooperates with Judges,Supervisors and co-workers as necessary to ensure the smooth and efficient operation of the Court; Arrange receptions for the Judge, and his visitors and attend to their needs; Manage of Judge’s Library and updating of loose leaf publications; Any other task for or allocated by the Judge; Comply with Departmental Policies and Prescripts and procedures or guidelines for the generated reports and indirectly oversee the monthly submission of data by court administration personnel and project members of the relevant projects in the division.

NOTE : Shortlisted candidates will be required to pass a typing test

OFFICE OF THE CHIEF JUSTICE
The Office of the Chief Justice is an equal opportunity and affirmative action employer.

It is our intention to promote representivity (race, gender, disability) in line with the Office of the Chief Justice (OCJ) Employment Equity targets, through the filling of positions.

To further the objectivity of representivity within the Department. Women and People with Disabilities are encouraged to apply

APPLICATIONS :
Quoting the relevant reference number, direct your application to: The Provincial Head: Private Bag X11249, Nelspruit, 1200.
Applications can also be hand delivered to, Office of the Chief Justice Provincial Service Centre, 4th floor, 30 Brown Street, Nedbank Centre, Nelspruit.

NOTE :
Applications must be submitted on form Z83, obtainable from any Public Service Department or on the internet

The Completed and signed form should be accompanied by a recently updated CV as well as certified copies of all qualification/s and ID document( no copies of certified copies allowed, certification should not be more than three months old).

Failure to submit all the requested documents will result in the application not being considered.

Please indicate the reference number and position you are applying for on your application form.

Correspondence will be limited to short-listed candidates only.

Short-listed candidates must be willing to undergo normal vetting and verification processes, including a competency assessment (SMS) and personality profile analysis.

If you have not been contacted within three (3) months after the closing date please accept that your application was unsuccessful.

Applications received after the closing date, as well as applications received via fax/email, will NOT be considered or accepted.

Salary

R226 611 - R266 943 per annum

Apply Now

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