The College intends to enter into an agreement with a service provider who is to provide the services required. The services rendered will be for the service provider’s own account, taking responsibility for all risks including profit/loss, stock and cash control.
Duration of the contract:
The initial term of the contract will be for a period of 12 months. The College reserves the right to re-advertise for tenders. Either party may cancel the contract at any given time by giving 90 days’ notice in writing to this effect.
The rental will be negotiated, payable at the end of each month. The rental will be reviewed on an annual basis. Any increase will be communicated timeously.
Required term – time, normal opening times are as follows:
Week days: from 6:30 closing at 16:30
Furthermore the tuckshop must also be open for after-school events and during Saturday school events extending beyond normal hours. Dates of these will be advised timeously.
Interested parties are invited to submit a tender proposal, taking into account the following:
The successful tenderer is required to ensure that the tuckshop stocks a range of healthy foods.
All items intended to be sold must meet with the approval of College management.
The prices of lunches available should not exceed R25 (including VAT). The Principal must be informed of any prior increase(s) one(1) week prior to new prices taking effect.
An ordering system for staff and learners could form part of the service offered.
All menu items are to be individually priced for sale (Incl. VAT)
The tuckshop does not have the sole right to sell food and beverages. Internal fundraising is of a limited nature but will take place from time to time as part of entrepreneurship studies and fundraising.
Colourings and flavourings are to be limited since many children have food allergies, in particular for colouring agents and preservatives.
The preparation and handling of food is to be done according to Health and Safety Regulations.
The successful tenderer is required to staff the tuckshop. Staff shall conduct their business in a courteous manner.
Equipment available for use by the successful tenderer includes a fridge soft drinks, freezer and warmer. Such equipment must be in place in full working order at the end of the tender. There are also cupboards and light-duty shelves, as well as a fitted hand basin. All other equipment required is for the service provider’s expense.
Any damage that could not be attributed to normal wear and tear must be paid for by the service provider.
The school shall not be held liable for any loss of stock and equipment.
The service provider is to remove all waste (wet or dry) on a daily basis. Waste must be appropriately packaged for disposal with the use of proper refuse bags. We encourage the use of environmentally friendly packaging as well as recycling.
The tuckshop must be kept clean, tidy and habitable.
The tuckshop operator shall under no circumstances store any inflammable and or combustible materials on the premises.
The school reserves the right of admission to the tuckshop and tuckshop area.
The following information should be included in the tender proposal:
Copy of business license.
Complete CV, including references and details of running similar ventures.
Copy of identity document of the service provider, as well as all tuckshop assistants.
Full contact details of the service provider.
Detailed menu of items and/or meals to be sold per day, including both the selling price per item and the portion size.
Deadline for Submission:
Deadline for submission of tenders is Wed 5th September 2018 at 12:00 noon. These should be handed in at the Secretary’s office of the school or emailed to firstname.lastname@example.org, with the subject line ‘Tuckshop Tender’.
The successful tenderer will be announced no later than Wed 17th October 2018, for commencement of operations when school commences in January 2019 or by mutual arrangement. Please note that an interview process will be conducted and only tenderers selected for an interview will be contacted.
If further information is required, please send an email to the above email address.
Tender– CBC Mount Edmund Tuck shop CBC invites tenders from parties interested in running the College’s tuckshop(s) from 1 January 2019 – 31 December 2019.