Mar 07, 2019

Head of Facility

  • AMANDLA EduFootball
  • Johannesburg, South Africa
Full time Nonprofit-Social Services

Job Description

AMANDLA EduFootball seeks to appoint a Head of Facility to be based in Melrose, Johannesburg.

The purpose of the position is to oversee the efficient operations of the Safe Hub which includes but is not limited to Management of Human Resource, Finance, Facility/Office and ICT. Supervise and oversee programme implementation according to set programme strategies, Ensuring accurate monitoring of all programme activities and completion of related evaluation activities. Leading analysis of annual programme review to inform strategy. Delivering on annual objectives set for the Safe Hub

The salary is market related and negotiable based on qualifications and experience.

Key Accountability Area - Strategic Management:
Ensure organisational vision, mission, culture and strategic direction is understood and supported within Safe-Hub team
Formulate annual Safe-Hub objectives in line with strategic organisational objectives
Maintain strategic focus throughout the year and prioritises resource allocation and tasks accordingly
Manage any major organisational changes on Safe-Hub level
Analyse annual results, provides strategic guidance to management team members and facilitates annual learning activities
Compile overall annual Safe-Hub proposal (Budget, HR, Programmes)

Key Accountability Area - Operations Management:
Ensure Safe-Hub team operates in line with policies and procedures
Ensure emergencies and incidents are dealt with promptly and competently
Ensure all cases of alleged / suspected child abuse are dealt with promptly in line with child protection policy
Ensure delivery and administration of all Safe-Hub programme activities is in line with annual work plan, set targets and best practise standard
Identify areas of improvement and proposes corrective actions to Managers
Ensure best possible participant experience
Ensure delivery of programme pilots as per agreement with Research and Development
Ensure accurate attendance data management
Ensure ongoing programme implementation monitoring and timely submission of reports
Provides input on effectiveness and efficiency of monitoring and evaluation activities and tools
Ensure effective spending according to set budget and allocates accordingly
Ensure Safe-Hub staff follow finance policies and procedures
Authorise selected petty cash purchases and has oversees the distribution of petty cash float
Manage agreements with service providers and ensures compliance
Key Accountability Area - Human Resource
Ensure Safe-Hub staff follow HR policies and procedures
Ensure culture and values integration at Safe-Hub
Ensure sound industrial relations at Safe-Hub
Ensure Managers act according to Safe-Hub managerial standards
Recruit, appoint and induct management staff in line with policy and procedure
Ensure appointment of new staff at Safe-Hub in line with programme scale up, organogram and budget
Ensure that employees on probation are assessed and deemed suitable prior to the end of the probation period
Ensure all employees at Safe-Hub have an up to date Personal Development Plan (PDP) and ensures that these are in line with organisational strategic objectives
Conduct regular Performance Development Discussions with the Safe-Hub management team; and ensures that it filters through across the board
Ensure performance and conduct standards are maintained and addressed in line with policy and procedure
Manage leave and absenteeism of management staff
Ensure confidential, accurate and up to date record keeping of personnel records
Monitor employee motivational levels and puts corrective actions in place should this be required
Ensure talent retention and succession planning for Safe-Hub employees
Manage any grievance on site and ensures resolution thereof
Put forward recommendations on bonus and salary increase based on employee performance, attendance and achievement of KPIs

Key Accountability Area - Marketing, Customer and Stakeholder Relationship Management (incl. Community Engagement):
Manage management staff in compliance with Safe-Hub participant experience and service policy
Ensure high customer satisfaction and ensures any participant complaints are being handled professionally and in line with policy
Continuously assesses local target market and competitive offerings; Identifies current and prospective opportunities and barriers
Network locally to improve the presence and reputation of Safe-Hub brand guided by the community engagement policy
Develop and submit quarterly Marketing plan and oversees implementation thereof
Manage strategic Safe-Hub Marketing events and any direct marketing activities
Ensure continuous marketing via social media page and approves content
Manage all Safe-Hub visit requests and allocates Human Resources as required
Keep oversight of Safe-Hub specific funding, technical and implementation partners, ensures relationships are in good standing and timely delivery of any reporting deliverables
Ensure Safe-Hub staff follow Marketing policies and procedures

Key Accountability Area - Training and Development:
Identify management training needs and submits these to HR Manager as part of PADP process
Propose strategies and a Skills Development Plan to address the skills gaps of Safe-Hub staff
Ensure implementation of staff trainings as outlined by annual Safe-Hub training plan and facilitates where required
Ensure implementation of all staff trainings, reflection sessions and career counselling sessions
Bring out the best in Safe-Hub management by providing ongoing mentorship and coaching
Implement Annual Training
Provide feedback to training function and HR (depending if introductory training or ongoing) on effectiveness of management training materials
Ensure adherence and completion of development programmes and assessments for managers, coordinators, programme officers on the Learning Management System (LMS)
Commit to the professional development of self via Business Skills Series’/ Training offered to HOF’s by the organisation
Key Accountability Area - Facility / Office /
Asset Management:
Ensure the facility meets official health, safety and security standards at all times
Ensure housekeeping standards throughout the site
Authorise the purchasing of new assets / equipment and oversees asset management process
Ensure monthly inventory process
Approve facility bookings
Ensure facility is maintained in line with operational and preventative maintenance plan
Supervise all IT systems, equipment and service provider related matters
Ensure all IT equipment is used in line with organisational policies and requests from IT department are performed on time

Key Accountability Area - General:
Manage required staff meetings
Compile with housekeeping standards
Compile with and administers responsibilities as per Health, Safety and Security policy when required (e.g. First Aid)
Deliver on ad hoc tasks assigned by line management

Grade 12
Sports Related Diploma and/ or Management Diploma
Computer literacy Microsoft Office
Minimum of five years’ management experience
Partnership management experience, experience managing teams in a professional environment
Experience in working in the non-profit sector is an advantage
Strong ability to deliver practical activities and documentation
Facilitation skills
Strong ability to deliver training content and assessment frameworks
Experience in e-learning
Understanding inclusive learning and development processes
Programme administration skills
Strong computer skills (Word, Excel and PPT)
Experience in e-learning
Language skills (English critical, other South African languages advantage)
Writing proficiency
Ability to align with AMANDLA’s values, vision and mission
Committed and passionate to team AMANDLA’s Vision, Mission and Values
Collaborative influencer and leader of others within team AMANDLA
Enthusiasm for football as a medium for social transformation
Strong commitment to changing young people’s lives
A change agent
Ability to lead a team and develop individual staff members
Strong organisation, personal management and time management skills
Resilient and resourceful in adapting to operational demands, to manage multiple tasks; and the ability to work under pressure
Ability to work independently
Strong organisational, planning and decision-making skills
Strong interpersonal skills

To apply, submit a CV including three relevant and contactable references, a short motivational letter (maximum one page), and current contact details or drop off at 44 Melrose Boulevard, 3rd Floor Melrose Arch 2001, Johannesburg

Please quote the source of this advertisement in your application

Only shortlisted candidates will be contacted for follow-up interviews.

Candidates who have received no response within two weeks of the closing date should kindly assume that their application has not been successful.

AMANDLA EduFootball (AMANDLA) is a South African nonprofit organisation with programme sites in Gauteng and the Western Cape. AMANDLA’s mission is to create safe spaces that bring together the power of football and learning to empower youth and change lives.

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