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Apr 11, 2019

Finance and Operations Manager

  • ASSITEJ
  • Cape Town, South Africa
Full time Finance

Job Description

ASSITEJ South Africa seeks to appoint a Finance and Operations Manager, based in Cape Town.

Salary: R 30 000 Negotiable

Duration: This is a full time position, on an initial 12 months’ contract, with the potential of renewal for a further one year, based on the availability of funding

Report to: The Executive Director and the Treasurer of ASSITEJ South Africa

The purpose of the position is the overall responsibility for managing all financial aspects of the organisation, thereby enabling ASSITEJ SA to implement its mission.

Responsibilities:
Capture monthly transactions on SAGE ONE by funding contract across all bank accounts
Prepare monthly financial reports and management accounts
Prepare monthly VAT reconciliations, VAT 201's and submissions on E-Filing
Prepare monthly payroll for up to 100 staff or more and process staff salaries monthly
Prepare monthly cost recovery calculations for allocating indirect costs to projects and accruals
Prepare journal entries with supporting documents where required
Prepare financial reporting to the Board of Directors quarterly
Prepare financial reports for all donors as required and within the contractual timeframes and in accordance with donor contracts
Prepare the annual income tax return
Assist in the preparation of annual and project-based budgets
Maintain all tax matters with SARS (PAYE, VAT, Income Tax, Tax Clearance Certificates)
Maintain consolidated time-keeping records for the organisation
Update and maintain electronic accounting records
Prepare and coordinate documents/accounts for statutory audit, as well as for all project audits
Process payments correctly
Maintain all cash advances and reconciliations
Register/ deregister staff with the Dept. of Labour for UIF as when needed
Manage all forex payments, requests and transfers
Manage and supervise all procurement, ensuring alignment with policies and donor contracts
Monitor project expenditure and implement corrective action where such expenditure exceeds or is not consistent with agreed budgets and donor requirements
Ensure all documents are electronically and physically filed and available for internal and external audits
Correct and rectify any qualifications made by auditors
Develop annual programme, project and organisational budgets, overseeing and supervising budget plans of projects with the director
Prepare monthly bank reconciliations
Maintain the fixed asset register
Review the insurance policy to ensure assets are suitably covered
Ensure the maintenance of the office building and equipment and other assets
Supervise and coach interns
Design and maintain office operational systems, processes and policies
Support Project Managers with logistical arrangements when required
Support Director with financial reporting and identifying new funders

Requirements:
Tertiary qualification in Accounting or Business Management
Minimum of five years' experience in an accounting/financial management role (non-negotiable)
Effective oral/written communication skills in at least two of the following languages: English, IsiXhosa, Afrikaans
Strong computer skills, with work experience using different online accounting systems, specifically SAGE ONE
Proficiency in Microsoft Office, including Word, PowerPoint, Outlook, and specifically Excel skills (e.g. pivot tables)
Experience with projects and project accounting will be advantageous
Experience within the NGO environment and donor reporting requirements will be preferred
Thorough knowledge of accounting and corporate finance principles and procedures
Strong attention to detail and ensuring accuracy and confidentiality is a must
Financial report writing skills
Ability to work effectively and efficiently in a fast-paced environment
Strong planning, time management and project management skills, able to work with limited supervision
Results-oriented, professional, accountable, proactive and trustworthy individual
Strong interpersonal skills and people’s person, who appreciates diversity
Proven ability to work as a team member
Must have a desire and/or interest to work in the Arts and Culture sector
Must be flexible when overtime is required
Own car and valid driver’s licence

To apply, submit a CV including three relevant and contactable references, a short motivational letter (maximum one page), and current contact details with the subject line: Application for Finance and Operations Manager

Please quote the source of this advertisement in your application

Only shortlisted candidates will be contacted for follow-up interviews.

Candidates who have received no response within two weeks of the closing date should kindly assume that their application has not been successful.


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