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Apr 11, 2019

Registrar

  • Cornerstone Institute
  • Johannesburg, South Africa
Full time Nonprofit-Social Services

Job Description

Employment
Cornerstone Institute is an independent, not-for-profit higher education institution engaged in teaching and learning in service of others, to advance human dignity and social justice for all.

Cornerstone seeks to appoint a Registrar to be based in South Africa.

The purpose of the Registrar is overall responsibility for legal matters pertaining to the need for Cornerstone Institute to maintain compliance. He/ She supports the CEO, Executive Dean and academic management in particular across a wide range of internal structures and functions with respect to administrative functions. The student admissions, registrations and systems-support functions report to the Registrar. The Registrar will act as an innovative and strategic leader and will create and implement a vision for a 21st century technologically-sophisticated Registrar's office. He/ She is responsible for enforcement of the institution’s academic policies. The Registrar also ensures the oversight, integrity, accuracy, and security of all student academic and educational records and related policies and procedures. The Registrar is ultimately responsible for the management of an office that provides excellent customer service to students and parents, and ensures compliance with all regulatory bodies.

Responsibilities:
Oversee all Registration and Student Records reporting needs to ensure timeliness and accuracy. Provide ad hoc reports as needed by the Deans and other faculty members
Keep abreast of Registrar best practices and conduct business process redesign to improve processes and ensure the integration of state-of-the-art technology tools into day-to-day business processes
Hire, supervise, mentor and evaluate the Registrar’s staff. Design and implement a professional development plan for each Registrar Office employee
Build a Registrar Office team that works collaboratively both in the office and with other faculty teams
Ensure the registration of the institution and accreditation of programmes with all the relevant authorities including the Council for Higher Education (CHE), the South African Qualifications Authority (SAQA) and the Department of Higher Education and Training (DHET)
Contact person for CHE, SAQA and DHET and other bodies such as the Association of Private Providers of Education Training and Development (APPETD)
Compile and submit annual reports all the relevant authorities and ensure documentation for the accreditation of all programmes is permanently up to date
Ensure correct reporting of quality of the institution and all programmes
Be the primary delegate to all meetings with CHE, APPETD, DHET and SAQA
Assist with programme development
Quality assures t public reports including the accuracy statistics including on website, marketing collateral and annual reports
Reports accurate grades and issues correct student records to relevant and appropriate parties
Responsible for the students` registration process
Responsible for the organising of entrance testing of all new students
Ensures that foreign students have study permits and medical insurance
Responsible for Recognition of Prior Learning (RPL) processes and transfer of credits
Coordinates the assessment result process, ensuring quality and accuracy of database Establishes and maintains student files, ensuring that all personal and academic records are kept current and accurate
Monitors student records to ensure compliance to academic regulations and programme requirements for graduation and issuing Academic Transcripts, and Certificates of Conduct
Gives academic advice regarding further and present studies
Manages the institutions transcript and grading processes
Ensures that all published academic documents including the Yearbook, module descriptions, website, graduation booklet and the like are accurate and current
Takes responsibility for compiling academic timetables and calendars
Works closely with the CEO, Executive Dean and entire management team in realising the above deliverables

Requirements:
A relevant Masters' degree or NQF equivalent
A minimum of six years' experience in working within a private higher education institution
Minimum of five years’ relevant management and leadership experience
Experience working in the not for profit sector
Experience with student management systems and associated technology
Knowledge of applicable databases and modern computer application systems to supply the most accurate information, reports and projections
Demonstrated commitment to diversity
Developed interpersonal, analytic and communication skills
Demonstrable research knowledge and skills; demonstrable high level computer literacy; good facilitation skills and report-writing skills
Organisational, time management and planning skills essential
Ability to work independently and under pressure
Written, oral and business writing communication skills
Student cantered ethos
Strong leadership and communication skills
Budget management ability
Effective administration and record keeping/record monitoring skills
Previous HR and Supervisory experience

To apply, submit your CV along with a covering letter outlining your suitability for the post

Please quote the source of this advertisement in your application


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