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Apr 17, 2019

Operations Manager

  • SAIIA
  • Johannesburg, South Africa
Full time Management

Job Description

SAIIA seeks to appoint an Operations Manager for the Youth Programmes, to be based in Johannesburg, South Africa.

Reference number: (OMYP04/19)

Duration: one-year contract

Reports to: The Head of Youth Programmes

The purpose of the position is to manage the operational and financial functions of Youth@SAIIA’s growing programmes. The successful applicant must be able to manage a complex and multi-faceted workload.

Responsibilities:
Operational Management

Develop and implement effective administration procedures for Youth@SAIIA programmes, events and activities
Oversee and provide support for logistics and coordination of large events, meetings and conferences hosted by Youth@SAIIA
Be responsible for managing donor reports and ensuring, together with the Head of Youth Programmes, that Youth@SAIIA’s Monitoring and Evaluation requirements are met
Keep all role players informed of initiatives, activities, work plans (external and internal)
Financial Management

Manage accounting and financial internal control systems for Youth@SAIIA’s programmes
Work together with the SAIIA Finance Department and Head of Youth Programmes to ensure compliance with donor financial requirements and SAIIA’s financial processes
Provide support to the Head of Youth Programmes (and sometimes deputise for her) in strategic planning, marketing and fundraising

Requirements:
A relevant degree or any equivalent combination of education and experience
A minimum of five years of experience in managing small to large-scale projects in a developing country context
Demonstrated experience with financial management tools and systems, including proficiency with Excel
Demonstrated written, presentation, communication and organisational skills in English
Planning and organisational skills
Management and interpersonal skills and able to work with a diverse team
Driver’s licence and own vehicle
Substantial work experience, ideally in a not for profit organisation
Experience in working with national and international donors
Experience in writing grant proposals and donor reports
Proficiency in either Portuguese or French
Demonstrated ability to manage multi-stakeholder relationships with important groups such as the United Nations system, diplomatic community, civil society and national government

To apply, submit a motivational letter quoting clearly the reference number of the position that they are applying for and a comprehensive CV, together with the contact details of three referees to Shannon Gard

Please quote the source of this advertisement in your application

Only shortlisted candidates will be called in for an interview.

Incomplete or late applications will not be considered.

It is the policy and practice of SAIIA to uphold a child protection policy and hence to safeguard the welfare of all children by protecting them from physical, sexual, verbal or emotional harm, or the neglect that allows such harm to occur. Candidates will be subject to relevant background checks.

SAIIA will make an appointment in line with their employment equity policy. SAIIA reserves the right not to make an appointment.

Employment
The South African Institute of International Affairs (SAIIA) is an independent, non-government think-tank with the purpose to encourage wider and more informed awareness of the importance of international affairs. It is both a centre for research excellence and a home for stimulating public debate.


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