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Aug 14, 2019

Facilities and Administration Services Director

  • Department of Environmental Affairs
  • Cape Town, South Africa
Full time Admin-Clerical

Job Description

REF NO: COO04/2019
SALARY : R1 057 326 per annum (all-inclusive SMS remuneration package)

REQUIREMENTS :
A recognized three year degree in Management Sciences/ Public Administration/
Facilities Management/Property Management (at NQF Level 7) or relevant
equivalent qualification. 10 years’ experience in related field, of which minimum of
5 years’ should be at middle/ senior management level. Good leadership and
management, coordination, organisational and planning, communication skills
(written and spoken), programme and project management, decision-making,
report writing and organisational skills. Ability to work long hours voluntarily, gather
and analyse information, develop and apply policies, work individually and in team,
and work under extreme pressure.

DUTIES :
The successful candidate will be responsible to manage and oversee facilities,
buildings and administrative services with regards to the following key performance
activities: security Ensure reception services and Security Services of various
offices within Western Cape are in Place. Ensure that Auxiliary Services is in place.
Ensure hygiene, fumigation and pest control services are in place. Ensure the
coordination and facilitation of the logistic & records services. Coordinate and
facilitate the logistics and auxiliary services in the Region. Coordinate and facilitate
records management services. Coordinate contracts management in the regions.
Conduct needs assessment on the buildings and facilitate approvals. Provide
Government Motor Transport and Departmental transport support in the
Department. Manage all after hour’s bookings and changes in terms of approved
travel applications. Assess application for Departmental vehicles. Manage parking
facilities. Review and implement travel services policy. Liaise with service provider
and negotiate deals aimed at reducing travel spend. Administer Service Level
Agreements and maintenance projects. Manage time payment of service
providers. Ensure compliance to the contractual obligations by service providers.
Ensure that leases are renewed before expiry date. Preparation of proposed floor
layouts for space planning. Manage cleaning and food aid services. Monitor
landlord obligations on the implementation of Occupational Health and Safety
requirements.

Department of Environment, Forestry and Fisheries

The National Department of Environment, Forestry and Fisheries is an equal opportunity, affirmative actionemployer.

APPLICATIONS : Director-General, Department of Environment, Forestry and Fisheries, Private Bag X447, Pretoria, 0001 or hand-delivered to: Environment House, Erf 1563 Arcadia Extension 6, Cnr Soutpansberg and Steve Biko Road, Arcadia, Pretoria.

FOR ATTENTION : Human Resource ManagementNOTE : Applications must be submitted on a Z83 form with a copy of a comprehensive CV, certified copies of qualifications and ID document as well as a Driver’s License in order to be considered.

The National Department of Environmental Affairs is an equal opportunity; affirmative action employer.

It is our intention to promote representivity (race, gender and disability) in the department through the filling of posts and candidates appointment/transfer will promote representivity will receive preference.

It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA).

Correspondence will be limited to successful candidates only.

If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful.

Short-listed candidates will be subjected to the following: a  technical exercise that intends to test relevant technical elements of the job, screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizen Status; Credit worthiness; Previous employment (reference checks); and Qualification verification.

The person appointed to this position will be subjected to a security clearance.

SMS candidates will be subjected to a competency assessment test and the signing of a performance agreement and an employment contract (once appointed).

The Department reserves the right not to make an appointment.

Salary

R1 057 326 per annum

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